How to Control a Schedule in a Project?

How to Control a Schedule in a Project?

In today's competitive workplace, competent project managers are critical to the bottom line. Businesses have become more ambitious, where the need for project management best practices has helped enterprises to realize the benefits which contribute to communicate and coordinate across work. A project manager with well-equipped tools and techniques is considered to deliver successful projects.

What Do One Understand By “Control A Schedule” In Project Management?

Control a Schedule in a Project Management signifies the approach to monitor the status of the project, and consequently, update and manage the project changes to the scheduled baseline to accomplish the goal.

As a project management activity, Control Schedule in a project helps you to understand if the project is ahead of schedule or not? Consequently, the project managers can anticipate significant actions and administer changes to the baseline. This procedure helps to decrease the threat of delivery slippage when handled well. Besides monitoring the status, schedule control process updates projects and manages the change in the schedule so that project managers can achieve the goal.

Controlling the Project Schedule

Figure 1 Source: free-management-ebooks.com

Know the Principles of Control Schedule Process

  • The developments not only should be responded, instead be controlled proactively. The project managers need to act quickly before the changes impact the complete schedule.

  • The control schedule process deals with the abilities of the stakeholders approaching them with guidance to work that the project managers have to accomplish according to the type and duration of the work.

  • Knowing the actual performance of the schedule is essential. The control schedule process permits project managers to adopt the status of the project schedule and validate the required changes and manage it.

The below-given figure depicts the inputs, tools, and techniques, and outputs of this process.

Control Schedule

Figure 2 Control Schedule: Inputs, Tools & Techniques, and Outputs

Control the Project Schedule: Techniques

  • By utilizing Earned Value Management (EVM) the schedule variance and schedule performance index are employed to survey the scope of schedule changes.

  • In schedule control, it is essential to decide if the schedule variation needs corrective action. For instance, if a project gets interrupted leads to a negative impact on the schedule plan and thus requiring immediate action.

  • By utilizing the critical chain scheduling method, you are allowed to compare the amount of defense needed and the remaining defense. This method ensures that the day of the delivery can help regulate the schedule status. The difference between the required buffer and the buffer remaining can decide if the corrective action is suitable.

  • The measurements of Schedule performance are utilized to evaluate the amount of variation to the original schedule baseline. The aggregate float variance is likewise a vital module to assess project time performance.

  • Essential aspects of project schedule control incorporate deciding the reason and level of change in respect to the schedule baseline and choosing whether the corrective or preventive action is required.

An Agile Approach to Control Schedule

Agile Project Management methodologies have been growing adoption. Several organizations are now engaging their projects with a combination of traditional project management and Agile Project Management tools.

While agile techniques provide many useful progress indicators, Control Schedule is concerned about:

  • Organize demonstrations for correcting the process to improvise when required;

  • Re-prioritizing the rest of the work design;

  • Regulating the rate where the projects are delivered, approved, and acknowledged in the given time per emphasis;

  • Managing the genuine changes as they happen

To conclude, the control schedule process denotes that it is all about comparing the actual project execution with the schedule. It checks whether any remedial activities need to keep the venture on track.

This concept also includes the utilization of earned value management ideas to ascertain a few metrics for evaluating the project performance. And finally, the data of work performance, schedule predictions and change demands are the essential yields of the change control process.

 

Know more about project management best practices through Invensis Learning’s Project Management certification training on PMP, CAPM, PRINCE2, Project Management Fundamentals, P3O, and MSP. We are a trusted training partner for Fortune 500 companies and Government institutions globally. For on-site group training, please e-mail us at corporate@invensislearning.com.

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