7 Best Ways to Prepare your Team for a Project

7 Best Ways to Prepare your Team for a Project
7 Best Ways to Prepare your Team for a Project

People give too much of credit to project management methodologies than the teams that are implementing them. Remember it is your project team that is performing all important tasks from project initiation to closing the project by meeting the actual requirements. If your team’s performance is not monitored, then there is a high chance of project failure. It is for this reason that you need to prepare your team in a right way to successfully complete your project.

A project manager plays a key role in forming a team which acts as a well-functioning group for a particular project. It takes a high performing team to deliver projects within budget and timeline.

Building a good project team involves having a right number of people and with proper skill sets. It is always good to have the best of the resources, even if it means you have less number of people forming the team. Moreover, a good team is always motivated and believe in their work and has a better overall chemistry among team members which makes them more productive.

7 Ways to prepare your team for a project

Preparing the right project team from the beginning acts as a strong springboard for project success. And preparation towards this needs to be initiated while drawing the project plan. Project manager, project sponsor, and senior leadership should work together to ensure new team members are briefed about the project and its requirements. Below mentioned are 7 such ways to prepare your team for a project.

  1. Clarity on central pieces of information:

    When the project team has clarity on major pieces of information such as project objectives, project methodology, scope, approach, deliverables, and milestones, it will help team members with regards to what is expected of them and at which pace. If these things are cleared at the beginning itself along with great project kickoff, the team will align pretty well with the project even after accommodating certain changes mid of the project.

  2. Proper role delineation:

    It is very important that the project team members know what their assigned roles are and the levels of output expected by them. Clarify whether they are working just part time or full time on this project, and what happens to their other day-to-day workload. Moreover, show the team how their role collaborates with other team members and how they need to work together to get the best out of each other.

  3. Setting the right expectations:

    From the beginning, you have to set the exact expectations of how it is going to be like working on this project. Because there will be some projects which will be run with military discipline, and you do not want your team members to sulk mid of the project. A project may surprise you with many new and complex scenarios but the team members should be proactive to take on such challenges head-on.

  4. Creating the right team habits:

    Projects are not a place to showcase individual heroics but a place where teamwork is given more importance. The project success completely depends on the team’s habits with regards to productivity. Hence, it is essential to create the right team habits by leading by example, motivating the team, blending new habits with old, and using small wins to gain bigger victories. If done correctly, this helps to improve the project progress pace, quick identification of issues, and share any discrepancies as soon as possible.

  5. Preparing them to face red tape in the organization:

    When an enterprise takes up a project, everything is not straightforward. There will be a certain level of support and resistance seen towards the project. As there are stakeholders who have their own vested interests in the project, they might influence either positively or negatively towards the outcome of the project. On some occasions, there are projects that are outright controversial and team members should be prepared to face these negative views through organizational politics.

  6. Providing clarity on team members concerns:

    You do not want to start your project based on uncertainties with regards to your team members concerns. When your team has lesser things to worry about, they will be more productive throughout the project lifecycle.

    Some of the typical concerns raised by project team members are as follows:

    • Where will the teamwork? Is it from their normal location or any other special area?
    • Do they get their old job back once they are finished with the project?
    • What will happen to their other day-to-day job activity while on the project?
    • How will their performance on the project be assessed?
  1. Ensure your team members act as project ambassadors:

    With several vested interests in the project by senior stakeholders, make sure your project team members acts project ambassadors and shed better light about the project happenings. Any team member for that matter should be capable of answering questions about the project in a right way and raise the project profile within the organization.

As a project manager, preparing your team for a project requires its own due diligence. By preparing your team by covering all the bases, it certainly gives your project the necessary thrust throughout the project life cycle. With the right team and proper skill sets, there is a higher percentage of successfully finishing your project within the allocated time and budget.

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